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Privacy Policy

Effective date: 07/07/2026

This website is operated by With Calma (“we”, “us”, “our”).

We are committed to protecting your privacy and handling your personal data with care, transparency, and in accordance with the UK General Data Protection Regulation (UK GDPR).

This Privacy Policy explains how we collect, use, store, and protect your information when you use this website or engage with our services, including Yoga, Reiki, Resonance, Kundalini Activation, workshops, and retreats.

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1. Who we are

For the purposes of data protection law, the data controller is:

Julia Valmorbida
Email: hello@withcalma.com
 

2. Information we collect

We may collect and process the following personal data:

  • Name

  • Email address

  • Phone number (if provided)

  • Information you voluntarily share via contact forms, booking forms, or email communication

  • Information relevant to your participation in sessions (including wellbeing or health-related information, only if you choose to share it)

  • Payment confirmation details (note: full payment information is processed securely by third-party providers and is not stored by us)

  • Basic technical data such as IP address, browser type, device information, and website usage patterns

We do not collect more data than is necessary to provide our services safely and effectively.
 

3. How we collect your data

We collect personal data when you:

  • Fill out contact or enquiry forms

  • Book a session, class, or retreat

  • Communicate with us via email or messaging

  • Subscribe to newsletters (if applicable)

  • Interact with this website

  • Use booking or payment platforms integrated into our services

We may also collect limited usage data through cookies and analytics tools to understand how the website is used and improve the experience.


4. How we use your information

We use your personal data to:

  • Respond to enquiries and messages

  • Manage bookings, sessions, workshops, and retreats

  • Provide and personalise our services

  • Send updates or information you have opted in to receive

  • Improve website functionality and user experience

  • Maintain appropriate business records

We will never sell, rent, or trade your personal data.


5. Legal basis for processing

We process your data under the following lawful bases:

  • Consent – when you opt in to communications or voluntarily provide information

  • Contract – when processing is necessary to deliver a service you have booked

  • Legitimate interests – for running and improving our business and website

  • Legal obligation – where required for accounting, tax, or regulatory purposes


6. Cookies and analytics

This website may use cookies and similar technologies to:

  • Understand how visitors interact with the site

  • Improve performance and user experience

  • Support analytics tools such as Google Analytics or similar platforms

You can control or disable cookies through your browser settings at any time. Some features of the site may not function properly if cookies are disabled.
 

7. Third-party services

We may use trusted third-party providers to operate our business, including:

  • Website hosting services

  • Email and newsletter platforms

  • Booking and scheduling systems (e.g. Calendly or similar tools)

  • Payment processors (e.g. Stripe, PayPal, or equivalent services)

  • Analytics providers

These third parties only process your data as necessary to provide their services and are required to handle your information securely and in compliance with data protection laws.


8. Data retention

We retain personal data only for as long as necessary to:

  • Deliver services and support client relationships

  • Meet legal, tax, or accounting obligations

  • Resolve disputes or enforce agreements

  • Maintain accurate business records

When data is no longer required, it is securely deleted or anonymised.


9. Your rights under UK GDPR

You have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request deletion of your personal data (where applicable)

  • Withdraw consent at any time

  • Object to certain types of processing

  • Request restriction of processing

  • Request transfer of your data (data portability), where applicable

To exercise any of these rights, please contact us at: hello@withcalma.com


10. Data security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, disclosure, or alteration.

While we do our best to protect your information, no method of transmission over the internet is completely secure.


11. International data transfers

Some of our third-party service providers may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place to protect your personal information in accordance with UK GDPR.


12. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or how we operate.

Any updates will be posted on this page with a revised effective date.


13. Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Email: hello@withcalma.com
Name / Business: Julia Valmorbida | With Calma

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